The independent resource for information and insights on the quality and performance of lubricants in the marketplace.
PQIA
Code of Ethical Business Conduct
The Petroleum Quality Institute of America (PQIA) Code of Ethical
Business Conduct (Code) is the cornerstone of the PQIA initiative as
it clearly and strictly defines the standards by which PQIA and its
management, employees, and supporter (“Supporters”) will conduct
business in the lubricants marketplace.
It is the intent of PQIA that this Code will ensure that all
PQIA Supporters conduct themselves to a high level of ethical
conduct, and comply with the requirements set forth by API, the ACC,
and government regulations as they pertain to the manufacturing and
marketing of lubricants.
A key to this Code is that PQIA’s Supporters commit to comply
with the Code and to provide reasonable access to their products for
checks of such compliance.
It is understood that failure to comply with the Code will
result in the termination of any affiliation with PQIA.
AGREEMENT AND COMPLIANCE
1. PRODUCT QUALITY AND INTEGRITY
a)
Lubricant blenders and packagers agree :
a. an SAE viscosity grade as per SAE J300
b. an API service category or other description of the service for which the product is intended
ii.
That all their products that are represented and/or sold as API
licensed must be licensed, and must conform to the requirements of
the API, the ACC Code of Practice, and API 1509.
iii.
That all their products that are not API licensed but for which they
claim or imply are suitable for, or meet the requirements of, a
current API service category must have verifiable documentation that
they meet all the specifications and test requirements for the
claimed or implied API service category.
iv.
That all their products that claim to meet a now obsolete API
service category must have verifiable documentation that they meet
the intended performance of the API category.
v.
That all their products that are represented as either OEM licensed
or OEM approved do have such licenses or approvals.
vi.
That all their products that are not OEM licensed or approved but
are represented as suitable for use for those OEM intended
applications must have verifiable documentation that such product is
suitable for such use.
vii.
That all their products that claim to meet a now obsolete OEM
specification must have verifiable documentation that they meet the
intended performance of the now obsolete specification.
viii.
That the labels on their products sold as motor oils for use in
gasoline engines will include a statement indicating the API service
category, or the suitable automobile model years as specified in SAE
J183. For obsolete classifications, the recommended labeling
practice statement found in Appendix A of J183, or equivalent is
required. By way of example: For
SA oils the following statement from SAE J183 or equivalent is
required:
ix.
To
comply with applicable laws concerning weights and measures. By way
of example: Quart bottles, 1-gallon jugs, 5-gallon pails, 55-gallon
drums and all other containers are filled to the labeled volume or
weight.
x.
That their products are labeled in accordance with applicable U.S.
Federal and State law and regulatory requirements.
xi.
To include a legible and permanent batch number on all their
packages that identify the lot and date of the packaging.
xii.
That their products will be subject to periodic sampling and testing
by PQIA.
xiii.
That their certificates of analysis, invoices, sales and marketing
material, product labeling and other material that describes the
properties and/or performance of products are accurate, not
misleading, and in compliance with regulatory requirements; and that
their advertising, marketing and promotional materials will not
contain inaccurate, misleading or deceptive statements, or
unsupported representations of product quality and/or performance.
b)
Additive Companies agree:
i)That they will conform to the ACC Code of Practice and API 1509.
c)
Lubricant distributors agree:
iii)
That they will comply with all applicable laws and regulations
concerning weights and measures.
iv)
That they will provide reasonable access to products for sampling
and testing by PQIA.
d)
Retailers agree:
i)
That they will not knowingly offer for sale mislabeled, misleading,
or misrepresented products.
ii)
That if they have service bays they will provide reasonable access
to bulk lubricants for sampling and testing by PQIA.
2.
ANTITRUST AND ANTIBRIBERY CONSIDERATIONS
When engaged in PQIA activities and dealing with other PQIA
Supporters, PQIA and its Associates shall not engage in any
activities or behavior which could be construed as violating
antitrust laws. Antitrust and competition laws are very
complex, but generally these laws prohibit, among other things,
agreements or understandings between competitors that fix prices or
bids,
set levels of production or purchases by individual companies,
allocate markets or customers, or otherwise restrict competition.
Thus, both in formal PQIA-related meetings or side meetings or
social gatherings incidental to PQIA-related meetings, PQIA
Associates should not, in fact or appearance, discuss or exchange
information on (1) individual company prices, credit terms, cost,
production, capacity, inventory, sales, and the like; (2) industry
price levels, changes, differentials, etc.; (3) individual company
strategies and plans concerning the design, production, distribution
or marketing of products (including territories and customers),
(4) industry production, capacity and inventory changes; (5) bids on
contracts for particular products; and (6) matters relating to the
financial stability, payment history, supply reliability, or
otherwise of suppliers or customers where such discussion could lead
to excluding them from any market or influencing individual company
behavior or decision-making concerning such supplier or customer.
PQIA requires not only that its Associates refrain from activities
and behavior that may violate the law, but also that they avoid
activities and behavior creating the appearance of impropriety.
PQIA Associates are strongly advised to regularly consult with their
respective lawyers to ensure understanding and adherence to
antitrust laws, in particular when engaged in PQIA activities and
dealing with other PQIA Associates.
No PQIA Supporter will offer, make, solicit, or except any bribe,
kickback, or other improper payments in connection with any PQIA
related activities.
Patents, trademarks, copyrights, test data, batch code legends, and
trade secrets are all considered to be intellectual property. PQIA
has an obligation to protect these assets and to respect the
intellectual property rights of others. As part of this obligation,
PQIA may not make unauthorized use or copies of copyrighted
documents and/or computer files, e-mails and/or other information
and communications identified as confidential.
Any PQIA Supporter found to be in non-compliance with this Code will
be notified by PQIA of such non-compliance and will have 60 days to
remedy the issues leading to the non-compliance, and will be
required to work with PQIA to demonstrate that such compliance on a
sustained basis is being maintained.
Failure to remedy such non-compliance in accordance with the
above will result in termination of association with PQIA.
Further, in the event of termination with PQIA, any financial
support previously provided to PQIA shall be forfeited.
Notwithstanding the above, Supporter’s products independently
found by PQIA to be in non-compliance with stated claims will be
promptly published by PQIA.
5. DYNAMIC DOCUMENT
This Code is a dynamic document. As a result, it will be changed as
need be to better accomplish PQIA’s mission, goals, values, and
compliance with the law.
However, changes will not occur unless endorsed by a 2/3
majority of the group consisting of the PQIA Board of Advisors and
the PQIA president.
6. DISCLOSURE
A copy of this Code of Ethical Business Conduct shall be posted on
the PQIA website at www.pqiamerica.com.
7. COMPLIANCE RESOURCES
The PQIA Office of Corporate Compliance is located at 406 Main
Street, Metuchen, NJ 08840. Office hours are 9 a.m. to 5 p.m. EST
Monday through Friday. The office can be contacted via mail or by
phone at (732) 640-6797 during regular working hours.